Worship Arts · Slides & Presenter Cheat Sheet
Slides & Presenter
Load the set, run lyrics and slides, and fix the screen in Worship Tools Presenter.
Live is where you run the service. The other tabs (Services, Songs, Slides, Media, Scripture) are libraries you pull from.
Get oriented
- 1Service outline. Every item, grouped into sections. Click one to jump to it.
- 2Slide area. Click a slide to send it to the screen.
- 3Output preview. What the room sees. The bar above switches Main Audience Output, Stage Display, Off.
- 4Clear controls. Remove what's on screen without losing your place.
- 5Media player. Play, pause and skip video and audio.
- 6Stage Display message. Type a note for the band's screen and press Display.
- 7Order. Pick which arrangement of the song to use.
- 8Edit. Edit the item or the song's slides.
Hover a slide for three small icons: edit, duplicate and delete.
Get started
Open Presenter
Press Worship Tools on the Stream Deck. It brings Presenter to the front, or opens it if it isn't running. Or use the Presenter shortcut on the desktop.
Open a service
- Click Services.
- Find it by date, type or title. Search or Filters narrow the list.
- Click the row. Presenter switches to Live with it loaded.
Add to the service
A song
- Songs tab, type the title in Search.
- Click the blue Add.
- Back in Live, check it sits in the right place.
A song not in the library
- On Songs, click Add Song.
- SongSelect for licensed lyrics, Loop Community for shared songs, or Create Song to type your own.
A Bible passage
- Scripture tab.
- Type the reference in Passage, pick the translation.
- Choose the slide break (e.g. Every verse) and tick Include verse numbers if wanted.
- Check Template and Background media, then Add to service.
Announcements or sermon slides
- Slides tab.
- Add Slides: Import Google Slides, Import PowerPoint, or Import Folder of Images. Or Create Slides Presentation.
- Find the set and add it to the service.
A video or motion background
- Media tab.
- Import Media: Import file, Import file with tags, or Browse Pro Plus Media.
- Click the blue Add next to the file.
Change a song
Change the order
- In Live, open the Order dropdown by the song title.
- Pick Original or a saved order.
- New Order makes a new arrangement. Edit Orders changes existing ones.
Fix a lyric or typo
- Edit on the song, then Edit song slides.
- Click the slide on the left, then click the text and change it.
- Save and close. Close leaves without saving.
Clear the screen
These sit under the output preview. They clear the screen without changing your place.
- 1Clear Audio
- 2Clear Messages
- 3Clear Countdown
- 4Clear Slide Content F10
- 5Clear Background Media F11
- 6Clear All F12
Check the screens are on
Click the display icon top right. Green dot = sending to that screen. Red dot = not sending. Audience screen red? See Fix it.
Choose what the preview shows
Use the bar above the preview to switch between Main Audience Output, Stage Display and Off.
Message the stage screen
In the right panel, type in Stage Display message and click Display. Use the message clear button to remove it.
Stay one slide ahead of the vocals, not behind.
Before the service
- Open Presenter and today's service from Services.
- Click the display icon and confirm Main Audience Output has a green dot.
- Click the first slide of each item, and play every video once.
- Confirm the Order on each song matches what the band will play.
- Press Clear All F12 so the screen starts clean.
During the service
- Click the first line of the next section as the band reaches it.
- Clear Slide Content F10 during prayer or the sermon when no slides are up.
- Clear All F12 if everything should go dark.
- Leader changes the order? Click the song or section directly in the outline.
- Save corrections for after the service, unless something is wrong on screen.
Stage display
A second screen for the band, with its own dot in the display menu. Use Stage Display message to send a short note, and the message clear button to remove it.
Livestream
The livestream doesn't run through this computer. Nothing in Presenter controls it. Stream problem? Contact the tech lead, or see the Livestream Cheat Sheet.
Checklists
Build check (before Thursday practice)
- Service has the right date, type and title
- Every song added, with the right Order
- Scripture uses the correct translation
- Announcement and sermon slides added
- Videos added and tested
- Online shows at the bottom right
Sunday pre-service
- Service open in Live
- Main Audience Output has a green dot
- Every video played once
- Song Order matches the band
- Stage display checked, if used
- Clear All pressed so the screen starts clean
Services are stored in the cloud. Anyone on the team can build one from home and it'll be waiting on the church computer.
The pieces
- Services: the order of the gathering, each with a date, a type (e.g. Sunday Morning, Worship Nights) and a title.
- Songs: a shared library, each with lyrics, a key and one or more orders.
- Slides: sets of announcement and sermon slides.
- Media: video, motion backgrounds and images.
- Scripture: builds Bible passages into slides on demand.
Build a service
- On Services, click New Service. Fill in date, type and title.
- Add the songs from Songs with the blue Add.
- Add scripture, slide sets and media the same way from their tabs.
- Go to Live and check the outline reads in the order the service will run.
- Click through each item once to check it shows correctly.
- Wait for Online at the bottom right before leaving.
Look at a past service first and reuse the same sections each week: Pre-Service, Worship Music, Welcome/Greeting, Message/Sermon.
Keep it consistent: name sermon slide sets with the date and series, the way the Slides tab already does. Keep reusable items, like announcements and title slides, in one slide set.
Songs and arrangements
An order is the sequence of verses, choruses and bridges. Original is the song as imported. A named order is a version someone saved for their team.
- Open the Order dropdown on the song in Live.
- Pick the order the band will play.
- Edit Orders rearranges sections. New Order starts a copy.
Importing: search the library first so you don't add a duplicate. Then Add Song → SongSelect (licensed via CCLI), Loop Community, or Create Song.
Edit a song's slides
- Left: the song's slides. Click one to edit it.
- Middle: the slide as it'll look. Click the text to change it.
- Bottom: slide notes (chords and notes), not shown to the audience.
- Right: song template, background color, presentation size (1920 × 1080).
- Save and close keeps changes. Close discards them.
Keep each slide to 2-4 lines so it reads from the back. If a line wraps badly, split the slide instead of shrinking the text.
Scripture settings
- Passage: e.g. John 3:16-21.
- Translation: the dropdown beside it.
- Slide break: e.g. every verse.
- Include verse numbers: show or hide.
- Template / Background media: the look.
Match the translation to the one the speaker reads from.
Slides
Sort by last modified to find this week's set fast. Use 16:9 for anything built elsewhere, and leave margin so edges don't crop.
Media
Import file with tags lets you label files (e.g. motion background) to filter later. The cloud icon means it's stored online. Smaller compressed files load faster. Play each video once on the real output before the service.
Settings and screens
Gear menu
Gear at top right: Settings, Manage Templates, Activity Log, Log Out, Help & Docs, About Presenter. Help & Docs opens WorshipTools' own help.
Screen settings
Display icon → Screen settings. Pick the screen (e.g. Main Audience Output), then choose a Display in the output dropdown. Save keeps it, Cancel leaves it.
The left list also has settings for services, songs, scripture, media, stage display, connections, MIDI and the copyright display.
Red dot = not sending. Start with the display menu at top right, then click a slide again.
Screens
Audience screen is black
Click the display icon and check Main Audience Output. Open Screen settings, confirm a display is chosen under Output, and Save. Check the bar above the preview isn't set to Off.
Likely: The output is off (red dot), or the preview is set to Off
Preview shows a slide but the room doesn't
Turn on the output in the display menu, then click a slide again.
Likely: Not sending to the output
Screen went blank by itself
Click a slide to bring content back. Check which was used: Slide Content F10, Background Media F11 or All F12.
Likely: A clear button was pressed
Text gone, background still plays
Click a slide again.
Likely: Only slide content was cleared
Stage display is blank
Open the display menu and check Stage Display, then Screen settings.
Likely: Stage Display has a red dot
Content
Service is missing or out of date
Check Online at the bottom right and the account in the gear menu, then reopen the service from Services.
Likely: Not connected, or signed in to the wrong account
Song not found
Songs → Add Song → SongSelect.
Likely: Not in the library yet
Wrong lyrics or order
Change the Order dropdown, or Edit → Edit song slides.
Likely: Wrong Order selected, or the lyrics need editing
Scripture is the wrong translation
Re-add the passage from Scripture with the right translation.
Likely: Wrong translation chosen when added
Video won't play, or no sound
Check the file in Media, make sure Clear Audio wasn't pressed, and check the sound console.
Likely: File unavailable, or audio cleared or not routed
The app
Presenter freezes
Close and reopen from the desktop shortcut, reopen the service, and click the slide you were on.
Likely: The app has hung
Presenter is hidden behind another window
Press Worship Tools on the Stream Deck. It brings Presenter to the front, or opens it.
Likely: Another app is in front
When to restart
Restart Presenter if the output stays wrong after you've checked the display menu and clicked a slide, or if it stops responding. Services are stored online, so a restart won't lose your work.
Getting help: gear menu → Help & Docs for WorshipTools' own guides and support.
Still stuck?
Tell the tech lead on the day, or email Benjamin with what you did, what you expected, and what happened.